Hosting Your Own Purity Ball

The Christian Center has put together a manual to help other organizations sponsor their own Purity Ball.

This manual includes all the tools and tips to help you have your own Purity Ball.

Included are instructions on:

Introduction & Overview (collapse)
- Purpose
- An overview of the night
- Where to begin
- Time line
- Who should attend a Father-Daughter Purity Ball?
- Is there a specific programming approach?
- Is this a fund-raiser?
- Are there advantages to coming under a ministry to host the event?
- Should we hold a Ball yearly?
- Who puts the Ball together?
- The importance of a prayer team.
- Scholarships-application form
- Are Balls in large cities and small towns different?
- Should we set a budget?
- How will we pay for the Ball?
- Is special printing necessary?
Planning & Organizing (expand)
- How far in advance do we plan?
- Where does the planning begin?
- Do we need to go by the manual?
- Volunteer coordination
- What about organizing a dress closet?
- How do I obtain and organize mailing lists for promotion?
Funding the Ball (expand)
- How do we pay for the Ball?
- Who are sponsors and underwriters?
- Scholarship sponsorship
- What are the costs?
- Who raises the money?
- Specifically, how do we raise the money?
- Why is raising the sponsorships so important/
- How soon do we start raising money?
- What if we raise more money than what the Ball costs?
Event Logistics (expand)
- What is the best time of the year for a ball?
- What is the best day of the week?
- How do we avoid conflicts?
- What is the best location?
- What do we look for in a ballroom?
- Is a coat check important?
- Are round tables necessary?
- How can we enhance staging?
- What do we need for lighting?
- What about jumbo screens?
- What about sound?
- How about room decorations?
- The crosses
- Will we need a photographer?
- How do we decorate the tables?
- Booking special music for the evening
- Booking hotel rooms
- What additional rooms do we need?
- What about the menu?
- How can we best work with a catering service?
- What about printing needs?
- What about a potential disaster?
- Where can you get the keys and custom ribbons?
- What about a piece of jewelry that the fathers give to their daughters?
- Ticket sales and seating duties
- When do you actually send out tickets?
- Should we include a map?
Promoting the Event (expand)
- How do we get people to come?
- Marketing communications
- Press release
Effective Programming (expand)
- What is involved in program planning?
- What needs to be known about atmosphere?
- How can the dinner contribute to the atmosphere?
- How long should the Ball last?
- What goes into pre-programming?
- How early do we need to get into the banquet hall?
- Who does the set up?
- What needs to be done?
- What is included in the program content?
- What is the format?
- What printed materials do we need?
- Do we need an emcee?
- Who should do the welcome and dinner prayer?
- Who should challenge the fathers?
- Who should give the Prayer for Generations?
- What is the role of music?
- Do we need a food service coordinator?
- How should the volunteers dress for the Ball?
- Do you invite local vendors to participate?
- Final to do list
- Evening agenda
- Who should do the take down?
Post-Event Follow-up (expand)
- What is involved in the Ball follow-up?
- What is involved in evaluating the Ball?
- What records should you keep?
Appendix

This extensive manual can be yours for only $300, the cost of which will be absorbed within the budget of the Purity Ball itself! Please email Janet at purityball@yahoo.com for more information and purchasing.

Also, available for an additional fee:

Our coach will meet with your organization’s leadership & volunteers to initiate planning
Our coach will meet with you over the phone one hour per week for sixteen weeks
Our coach will attend your event to assist with details
Low-cost purchasing of jewelry and keys
Full-length DVD of Peoria's 2007 Purity Ball
Marketing of your event via our website (www.purityball.com/yourLocationHere)
Professional audio, video production, or lighting for your event
Royalty-free, professionally designed digital templates which you can use for your print marketing, including:
1. Brochure
2. Tickets
3. Posters
4. Program